AI Productivity: Automate Your Daily Workflow
Stop doing repetitive tasks manually. Let AI handle the busywork while you focus on what matters.
Email Automation
Smart Email Management
Tools:
- Superhuman AI
- SaneBox
- Gmail Smart Compose
Automations:
- Auto-sort incoming emails
- Draft responses with AI
- Schedule send times
- Follow-up reminders
Template Generation
Use AI to create email templates:
"Create 5 professional email templates for:
1. Meeting scheduling
2. Project updates
3. Client follow-ups
4. Team announcements
5. Request for information"Meeting Automation
Before Meetings
AI assistants can:
- Generate agendas
- Research attendees
- Prepare briefing documents
- Find relevant documents
During Meetings
Tools:
- Otter.ai: Real-time transcription
- Grain: Meeting highlights
- Notion AI: Action items
After Meetings
Auto-generate:
- Meeting summaries
- Action items list
- Follow-up emails
- Calendar reminders
Document Processing
Data Extraction
Use AI to extract from:
- PDFs and scans
- Images and screenshots
- Handwritten notes
- Forms and invoices
Tools:
- ChatGPT Vision
- Claude
- Google Document AI
- Azure Form Recognizer
Report Generation
Automated reports:
- Weekly summaries
- Performance dashboards
- Analytics insights
- Financial reports
Social Media Automation
Content Creation
AI helps with:
- Writing posts
- Generating images
- Creating hashtags
- Scheduling content
Engagement
Automated responses:
- Comment replies
- DM management
- Mention tracking
- Trend monitoring
Code & Development
Code Generation
Use AI for:
- Boilerplate code
- Test cases
- Documentation
- Debug assistance
Review & Refactoring
AI-powered:
- Code review
- Security checks
- Performance optimization
- Style fixes
Personal Automation
Daily Planning
AI assistants:
- Prioritize tasks
- Schedule blocks
- Set reminders
- Reschedule conflicts
Research
Use AI to:
- Summarize articles
- Compare options
- Find sources
- Track trends
Building Your Automation Stack
Week 1: Audit
Track all tasks for 3 days. Identify:
- Repetitive tasks
- Time-consuming activities
- Error-prone processes
Week 2: Choose Tools
Select AI tools for your top 3 automation targets.
Week 3: Implement
Set up automations one by one.
Week 4: Optimize
Refine workflows and measure time saved.
Measuring Success
Time Savings
Track hours saved per week:
- Email: 2-3 hours
- Meetings: 1-2 hours
- Reports: 3-4 hours
- Research: 2-3 hours
Total potential: 10+ hours per week
Quality Improvements
- Fewer errors
- Better consistency
- Faster turnaround
- More creativity
Start small. Automate one task today. Build from there.